TEMPORARY OCCUPANCY PROCESS INSTRUCTIONS
Licensing Process:
If the required access to BNSF Railway Company�s property is for a Seismic Survey, the applicant must first enter into a Lease Agreement.
Please contact: Jennifer Kindred Phone: (918) 895-8037
Farmers National Company
5110 S. Yale Suite 400
Tulsa, OK 74135
Jones Lang LaSalle Brokerage, Inc. (JLL) will review the executed Lease Agreement (uploaded to the application tool) to determine ownership of mineral rights and forward to the local BNSF Roadmaster for approval.
1. Once the application package is successfully submitted in the RailPermitting.com (and fees paid), a drawing will be prepared that will serve as Exhibit A of the license agreement. This process takes approximately 2 weeks to complete.
2. Upon completion of the drawing preparation, JLL will send a contract for signature. A letter will be included that will provide directions regarding insurance and any additional fees.
3. Return the signed contract along with the appropriate payment to JLL.
4. The final contract will be presented for execution provided payment has been received and insurance has been approved.
5. The cover letter and the executed contract will include contact information and instructions to schedule the Flagger. All work on the Premises will be conducted under the direction of the Flagger. Fees for the Flagger are separate from the application and license fees, and are based on a daily rate. The Scheduler will prepare an invoice for pre-payment based on the estimated time the contractor will be on the Premises. This pre-payment is a deposit and further billing will be necessary if the contractor works more than the estimate. A refund will be issued should the work complete sooner. Licensee will need to contact the Scheduler at least 2 weeks prior to beginning work.
6. Prior to commencing any work on the Premises, Licensee shall complete and shall require its contractor (all parties who will be working on the site) to complete the safety training program at Internet Website http://www.bnsfcontractor.com. This training must be completed prior to beginning work and is good for one year from completion.
Process Time:
Please be advised that the average time from successful submission of the application to execution of the license agreement is 4 weeks. And then a minimum of 2 weeks is needed to schedule the Flagger. Every effort will be made to complete this process in a timely manner.
Insurance Requirements for the following Agreement:
Temporary Occupancy |
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Commercial General Liability Insurance |
Contractual Liability with a combined single limit of a minimum of $2,000,000 each occurrence and an aggregate limit of at least $4,000,000. |
Business Automobile Insurance |
Combined single limit of at least $1,000,000 per occurrence. |
Workers Compensation and Employers Liability Insurance |
Employers� Liability with limits of at least $500,000 each accident, $500,000 by disease policy limit, $500,000 by disease each employee. |
Railroad Protective Liability Insurance |
Coverage of at least $2,000,000 per occurrence and $6,000,000 in the aggregate, except for New Mexico in which coverage is $5,000,000 per occurrence and $10,000,000 in the aggregate |
Note: These limits are subject to change without notice. An Agreement will be provided which contains details concerning insurance requirements. |
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The following will need to be included/attached in the application tool to process the license request:
1. If License is for a Seismic Survey upload a copy of the Lease Agreement. Documents can be uploaded to the application tool in the Review section.
2. $2,000 non-refundable application fee. This is not in lieu of a permit agreement fee. Only credit card payments can be made with the application tool.
3. One set of drawings for the area to be occupied (include streets, distance from tracks and streets, mileposts if available and any distinguishing landmarks). Please ensure all information is accurate, as each change will add an additional $800 to the application fee. Documents can be uploaded to the application tool in the Review section.